What packaging and source records should I keep when SANY parts arrive in Tajikistan?

Keep the carton label, inner-pack label, seal or tape condition, packing list, delivery note and supplier/source documents. Photograph them with the old part and machine serial plate where possible. Store the photos against the machine model, serial number, old part number and catalogue revision. These records support a parts information query, but they do not by themselves prove authenticity, fitment or batch acceptance. This is independent parts information, not SANY official guidance.

1. Record the outer carton and delivery layer

At a remote Tajikistan site, record the outer carton before opening. Photograph all visible labels, including part number, model code, quantity, supplier name and shipping marks. Do not treat a SANY logo or QR code as proof of authenticity. A label can be copied or reused. It only shows what the packaging says. Record the condition of seals, tape, strapping and any customs inspection marks. If a seal is cut, opened, retaped or missing, note that before opening further. Keep the packing list. Ask for the related delivery note, commercial invoice or supplier packing slip if it was not physically included. These documents may show batch, order, country of origin and supplier details.

2. Record inner-pack labels and the removed part

After opening, photograph inner bags, boxes or corrosion-protection wraps. Many parts have an inner label that is closer to the component than the carton label. Record the old part number from the removed component before discarding it. Keep the old part in a safe area until the replacement is accepted if practical. Photograph the new part from multiple angles, including any stamped or cast housing numbers, nameplate or marking. A nameplate is the fixed metal or printed plate carrying model and serial data. A carton label alone is not enough to confirm fitment. Include the installation position and machine side where applicable. For example, a filter, sensor, cylinder or pump is not identified by machine model alone.

3. Separate part identity, fitment, provenance, sample results and batch acceptance

Do not mix claims. Keep separate notes for:

Part identity

Record what the part is: model/suffix, serial number, old part number, part number from the nameplate or housing, and appropriate catalogue revision. A catalogue revision is the version of the parts catalogue or manual used for comparison.

Fitment

Fitment is confirmed by machine serial number, installation position, old part number and the suitable SANY parts catalogue or manual revision. A supplier statement can help, but it is not the same as confirmation.

Provenance

Provenance means where the part came from: supplier name, order number, invoice, delivery note, country of origin and any supplied documents. A photo of a label shows the label, not the full supply chain.

Sample results

If a supplier provides an inspection certificate, material test reading or sample result, keep it separate from part identity and fitment. A sample result applies to the sampled batch only and does not by itself confirm the part in front of you.

Batch acceptance

If batch quality matters, ask for the batch or lot record and acceptance criteria. Only the responsible parties can decide acceptance using the applicable requirements.

4. Useful checks before procurement or installation

Check that the part number on the carton, inner pack and component agree. If they do not agree, stop and request an explanation. Check whether the catalogue revision matches the machine serial number. A part number valid for an earlier machine range may not apply to your machine. If a supplier says one part number supersedes another, request the documented supersession reference and check it against the machine serial range. Check whether the invoice or packing list matches the physical goods. Note shortages, overages, damage and marking differences in writing. If any document is missing, request it before accepting the part. Do not guess from memory, general equipment lists or a photo of a similar part. Keep a dated photo set: outer carton, inner pack, part marking, old part and machine serial plate. This is useful if a dispute arises later.

5. Missing evidence and procurement next step

If you cannot compare the new part with the removed part or the applicable SANY parts catalogue revision, say what is unverified. For example: Outer label photographed; inner pack not photographed; old part not retained. Do not treat a supplier's spoken confirmation or a QR scan as proof that a part is correct. A QR code can open a copied page or a general product page. MechLink can help organise label, packaging and old-part photos for an information query, but this is not an official authenticity check. MechLink is an external commercial parts-information service, not a SANY official contact. The next procurement step is to request the missing document or photo and send the available label, packaging and old-part photos for an information query. Only the project, supplier or authorised responsible party can decide acceptance using the applicable SANY requirements. This guide is not SANY official certification.

Parts Matching Support

If you need parts information or a procurement clarification, prepare the machine model, serial number, old part number, component/housing photos and relevant labels or records. For parts information and procurement enquiries in this market, message MechLink at +77026412810. MechLink is an external commercial parts-information service and not a SANY official contact.

Sources

General packaging and procurement record-keeping practice only. No external document, catalogue, manual, report, standard, certification or link was inspected for this response. The SANY machine serial plate, removed part, packaging labels and any supplied packing list or delivery note were not inspected.